Jobs at Adeso. Internal Audit and Compliance Manager -Job Vacancy in Nairobi

Jobs at Adeso. Internal Audit and Compliance Manager -Job Vacancy in Nairobi

Internal Audit and Compliance Manager Job at Adeso

Organisation: Adeso - African Development Solutions

Position Title: Internal Audit and Compliance Manager

Reporting to: Reports to ED on Audit and CFO on Compliance issues

Working with: All departments (e.g. Finance; Human Resources; IT;Programs; Communication; Logistics &Procurement etc), Program director, Country Director.

Duty Station: Nairobi

Commitment to Diversity: Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation or nationality.

Organisational Context: Adeso is an expanding and vibrant African based International Development and humanitarian organisation. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming.

We work to prevent and overcome situations that adversely affect community well-being by; reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self reliant, and greener future. Currently Adeso has programmes in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic Organisation experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

Position Summary: The Internal Audit and Compliance Manager will report to the ED  and Chief Financial Officer - CFO by assessing, monitoring and addressing the status of of internal controls and all compliance aspects in Adeso.

The post-Holder will undertake real time risk analysis of Adeso operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitization, prevention measures and guidance on minimising all major risks.

Key to this will be the compilation of an operational risk register with detailed action plans and continuous updates on risk rating and mitigation activities.

S/he is responsible for providing efficient and and effective management of the programmes overall grant portfolio.

S/he is a member of the country programme core Senior Management Team is responsible for for ensuring appropriate grant management, ensuring compliance with do not and internal organisations's requirements, and overseeing information management related to grant and program implementation.

S/he will also makes recommendations for the Senior Management team to ensure ongoing compliance.

Position Purpose: The purpose of this role is to work alongside the country and programme teams and in close co-operation with the finance, procurement and human resources units to minimize operational risks in relation to Adeso operations; specifically risks that arise from non-compliance with Adeso global policies and non-compliance with donor regulations.

The internal Audit and Compliance Manger will also perform on request investigation in relation to fraud, corruption and bribery and promote adherence to related policies.

Specific Roles and Responsibilities

Donor Compliance and Grant Management Systems:

• Ensure full compliance with Adeso minimum operating standards for grant management, Internal control work with implementing partners when required
• Implement and manage Adeso process for grant management, equitable cost recovery, grants close out and sub-grant management when required.
• Coordinate grant management between fields based programme staff, Nairobi and other offices.
• Work with budget holders and Finance Team to monitor all grant budgets to ensure compliance with donor requirements; review budget realignment and grant requests; and also monitor expenditures to ensure compliance with budgets.
• Organise and participate in grant opening, mid-term review and closure meetings and develop, with support of the Country Directors, a mechanism to hold Budget Holders accountable for deviations from the grants contracts.
• Act as a central point of organisational expertise on donor compliance requirements, ensuring that relevant staffs of all departments are are informed of of donor requirements; work closely with all departments to ensure compliance. Provide technical support to assess donor eligibility/allow ability of planned expenditures and identify related compliance requirements.
• Maintain a reporting tracking system to ensure that responsible staff are aware of upcoming deadlines.
• Verify that financial reports are coherent and adhere to donor and Adeso standards before submission.

Internal Control Review

• Coordinate the development, implementation and review of the organisational internal control strategy for the country programme
• Quarterly travel to Adeso filed office to review the control in place and suggest any improvement if needed.
• Performs systems audit of Adeso country offices and ensure that all supporting documents, proposals, contracts and amendments with donors follow the internal procedures.
• Disseminate donors and Adeso standards to relevant personnel at the beginning of the process.
• Ensure that a system is in place to analyse overhead and shared programme costs so that all aspects have been taken into account (check list)
• Submit Monthly compliance reports to his/her supervisor

Training

• Ensure Budget Holders, Finance Officers and field staff are provided with the information and training they require in order to understand to understand donor guidelines, compliance issues and the Adeso grant management and internal control procedures.
• Conduct regular visits to field offices and project sites
• Conduct internal audits of grants processes and protocols to advice Budget Holders on compliance levels in the field bases
• Ensure key donors compliance checklist are available, provide orientation to budget Holders and follow up the implementation
• Developing staff and providing guidance and technical advice where necessary

Audit
Ensure all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulations.
Assist the Chief Finance Officer and Adeso programme management in responding to internal audit requirements

Other

Contribute to the country strategic and operational planning and reporting

Skills and Qualifications

Essential

• Bachelor's degree from a reputable university. An advanced degree will be an added advantage;
• Minimum 5 years work experience in a reputable professional services firm, large international NGO or donor organisation involved in grant management;
• Experience of managing USAID funds and ensuring compliance with USAID requirements;
• Knowledge of compliance requirements of major donors, including USAID, DFID, ECHO, EU and ability and skills to establish compliance systems with Adeso Staff.
• Understanding risks and related relevant controls primarily in the overall grant cycle including programme, financial and procurement cycles  and effectively mitigates these;
• High level skills in written standard English and ability to transform documents and reports developed by programme staff into dissemination standard documents.
• Ability to present, discuss and supervise compliance with grants monitoring protocols with team members of varying levels.
• Demonstrated ability to develop and maintain effective project files for accountability and audit process
• Professional Qualifications; ACCA or CPA

Desirable:

• Extensive experience of managing grants with donors and working with civil society organisations 
• High level skills in coaching, mentoring, capacity building, team development, around management of accountabilities and compliance in relation to donor funding 
• Ability to work as a team with programme staff at all levels without holding any direct line management authority 
• Demonstrated ability to lead teams with members of extremely varied skills, experience and background
• Ability to and experience of establishing partnership management and monitoring protocols with local NGO partners
• Demonstrated ability to remain positive and productive in a harsh climatic environment.

Application Process
This is a challenging opportunity for a dedicated and highly motivated professional.

If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting the position in the email subject matter,by  Tuesday 26th May 2015.

Each application should be addressed to HR Director and Include the following;

• An updated CV with updated contact details; Phone numbers, Email address, and Skype-ID; and 
• An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.

Applications not including all of the above will not be reviewed.

Only short-listed candidates will be contacted

Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender and sexual orientation

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