Front Office Executive – Kenya Jobs Vacancies

Front Office Executive – Kenya Jobs Vacancies

Vacancy:  Front Office Executive

Job Summary:  Responsible for handling front office reception  and administrative duties, including greeting clients, answering phones,  handling company inquiries,  and sorting and  distributing mail.

Primary Responsibilities:

• Answer phones and operate a switch board
• Route calls to specific people
• Answer inquiries about the company
• Greet visitors warmly and make sure they are comfortable
• Call persons waiting for visitor sand book them a room to meet in
• Ensure reception area is tidy
• Coordinate mail flow in and out of office
• Coordinate office activities
• Arrange appointments
• Cash out people when necessary
• Give people badges and direct them to where  they can sign in
• Issue parking passes
• Send email and faxes
• Collect and distribute parcels and other mails
• Perform basic bookkeeping, filling and clerical duties.
• Prepare travel vouchers
• Take and relay messages
• Update appointment calendars
• Schedule follow up appointments

Skills and Qualifications

• Must hold a diploma in office administration, secretarial or related.
• Must have impeccable communication skills
• Must be thorough in report writing
• Must have excellent phone etiquette
• Must be computer literate and very conversant with basic office automation
• Must be customer oriented and very professional
• Should be resilient and handle pressure well

Important: Please include a photo in your application.

Interested and qualified applicants should send their applications and CVs to Mercy.Namu@humantalentrecruit.com not later than 15^th May 2015.

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